Letter Writing — Types, Format, and Examples

Daniel Bal

Writing a letter

The ability to compose a letter professionally is still crucial in the professional world, even though they are now easier to send due to the prevalence of the internet and email. Determining when and how to write a letter helps senders present themselves in a positive light academically and professionally.

three types of letter writing

Types of letters

Letters fall into two main categories: formal and informal.

The most common purposes for writing either a formal or informal letter include academic letters, employment letters, reference letters, and personal letters.

Types of letters

Academic Letters

Application letter: An application letter is similar to a cover letter. However, the sender is applying for admission to an academic program instead of for a job. The applicant should focus on academic pursuits rather than professional ones.

Business Letters

Letter of Complaint: When composing a complaint letter to a company, include the basics of the complaint and how to resolve the problem. Write complaint letters with a reasonable and polite tone.

Circular Letter: Circular letters are widely distributed to a specific group of people and announce certain information. Companies use these letters to reach a large audience.

Employment Letters

Cover Letter: Applicants applying for a job should typically include a cover letter with their resume . The cover letter should identify the applicant’s skills and experiences concerning the job for which they are applying.

Acceptance letter: If offered a position at a company, the new employee should draft an acceptance letter that provides thanks, terms and conditions of employment, and starting date.

Job Refusal Letter: A job refusal letter informs an employer that the applicant has chosen not to accept an offered position. The letter should thank the company and may or may not include the reason for refusal.

Resignation Letter: When resigning from a position, the employee should draft a letter that states their intent to resign, identifies the last day of employment, and gives gratitude or best wishes to the employer.

Reference Letters

Teacher Reference: Teachers provide a letter of recommendation for students to use mainly for applying to a post-secondary school. Students may also use teacher references for employment for those who with little or no working experience due to age.

Employer Reference: Employer references recommend a candidate for employment. Coworkers, previous supervisors, or other professional connections write reference letters to endorse someone for a position and typically focus on the applicant’s professional skills and achievements.

Character Reference: Character references provide the recipient with information that highlights the positive characteristics of the applicant. These references typically do not focus on academic or employment achievements.

Personal Letters

Thank You Letter (Card): Thank you letters are typically quite short. They are usually handwritten letters and should stress gratitude while identifying why the recipient is being thanked.

Get Well Letter (Card): When composing a get-well letter, it is important to focus on the positive while motivating and encouraging the recipient. Writers typically stress the importance of the individual in their lives.

Holiday Letter (Card): A holiday letter often updates friends and family about what the sender and their family have accomplished over the past year. People send them during the holiday season to keep in touch with extended friends and family.

Love Letter: A love letter stresses the sender’s affection for the recipient.

How to write a letter

How to write a letter depends upon its purpose. While there are no strict rules for informal letters, formal ones often contain the following components in this order:

Heading/Sender’s Information

Recipient’s Full Address



Body of the letter

Complimentary Close/Sign Off

Sender’s Typed Name

Informal vs. formal letters

Letter format

Informal letters have no set structure, but formal letters tend to adhere to the following guidelines:

The sender should include their contact information at the top of the letter. The structure of this information can differ from one letter to the next. It can already be identified on a letterhead, inserted as one line of text, or placed on separate lines. Regardless of the structure, it should include the following:

Sender’s name

Street Address

City, State, and ZIP code

Phone Number

Email Address

Professional Online Profiles (if applicable)

Sender's contact information

After the sender’s contact information, identify the date the letter will be sent. When writing the date, do not use a superscript and a comma; choose one.

Correct: May 31st 2022

Correct: May 31, 2022

Incorrect: May 31st, 2022

Below the date, include the recipient’s contact information , with each part placed on its own line.

Recipient’s Name


Company Name

City, State, ZIP code

Below the recipient’s contact information, include a salutation or greeting appropriate for the type of letter with the recipient’s name followed by a comma. Formal letters typically start with “Dear [Recipient’s Name].” Include the title (Mr., Mrs., Ms., Dr., etc.) if it is known. If not, use the person’s full name. Avoid “to whom it may concern” and “dear sir or madam” wherever possible.

Body paragraphs should be single-spaced and not indented. Place a blank line between each body paragraph.

Body paragraphs

After the last body paragraph, include a complimentary close (sign off) appropriate for the type of letter, such as “Sincerely,” followed by a comma.

Print the letter and include a handwritten signature , or insert an electronic signature.

Type the sender’s name after the closing, leaving enough space for the signature, about four lines.

Include a blank space after each part of the letter and the body paragraphs.

Examples of letters

While templates vary in the formatting of the text of a formal letter, the following example contains the typical structure:

Formal letter example

The following example details a generic formal employment acceptance letter:

Employment acceptance letter example

Purdue Online Writing Lab College of Liberal Arts

three types of letter writing

Writing the Basic Business Letter

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Media File: Writing the Basic Business Letter

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Parts of a Business Letter

This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.

Sender's Address

The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.

The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date. In the latter case, include the sender's address in letterhead, rather than left-justified.

Inside Address

The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman's preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman's preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U.S. Post Office Format. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the date. It should be left justified, no matter which format you are using.

Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:). In all other cases, however, use the personal title and last/family name followed by a colon. Leave one line blank after the salutation.

If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name. It is also acceptable to use the full name in a salutation if you cannot determine gender. For example, you might write Dear Chris Harmon: if you were unsure of Chris's gender.

For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.

The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. If a colon follows the salutation, a comma should follow the closing; otherwise, there is no punctuation after the closing.

If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures below the closing. As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.

Typist initials

Typist initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the typist initials.

A Note About Format and Font

Block Format

When writing business letters, you must pay special attention to the format and font used. The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs.

Modified Block

Another widely utilized format is known as modified block format. In this type, the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, for the date and closing, tab to the center point and begin to type.

The final, and least used, style is semi-block. It is much like the modified block style except that each paragraph is indented instead of left justified.

Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided by the OWL contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guides.

If your computer is equipped with Microsoft Office 2000, the Letter Wizard can be used to take much of the guesswork out of formatting business letters. To access the Letter Wizard, click on the Tools menu and then choose Letter Wizard. The Wizard will present the three styles mentioned here and input the date, sender address and recipient address into the selected format. Letter Wizard should only be used if you have a basic understanding of how to write a business letter. Its templates are not applicable in every setting. Therefore, you should consult a business writing handbook if you have any questions or doubt the accuracy of the Letter Wizard.

Another important factor in the readability of a letter is the font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used. When choosing a font, always consider your audience. If you are writing to a conservative company, you may want to use Times New Roman. However, if you are writing to a more liberal company, you have a little more freedom when choosing fonts.


Punctuation after the salutation and closing - use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. In some circumstances, you may also use a less common format, known as open punctuation. For this style, punctuation is excluded after the salutation and the closing.

Different Types of Letters With Examples

How to Use Letter Examples

Business email message sample, types of letters with examples, review letter writing guidelines.

Do you need to write a letter for business, professional, or employment purposes? The content and format of the letter you write will depend on the circumstances. You may need to write a letter or email message to apply for a job or contact a client. Or perhaps you need to send an appreciation letter, a business announcement, or a resignation or retirement letter.

Regardless of the reason you're writing, it's important to send well-written correspondence that's carefully proofread and edited.

Not sure what to write or how to get started? See a list of types of letters, as well as examples of each. Also, review a list of elements to include in any business letter or email.

three types of letter writing

Katie Karpel / The Balance

What to Include in a Business Letter or Email

In some instances, what you include, how you write the correspondence, and the format of the letter  will vary. However, a basic professional letter will include the following:

Your letter shouldn't be longer than one page. If it is an email, it should be even shorter.

Here's how to set up and format an email signature that includes your name and contact information.

It is a good idea to review examples of letters and emails before writing your own correspondence. Examples allow you to see what kind of content you should include in your letter. They can also help you with the layout and format of your letter.

While examples, templates, and guidelines are a great starting point for your letter, you should always be flexible.

Be sure to take the time to personalize your letter or email message, so it reflects the specific reason why you are writing.

Review a sample email message written as a follow-up to a meeting.

Email Business Letter Example

Subject: Thank You For Meeting With Me

Dear Mr. Markham,  

I appreciated you taking the time to chat with me today about ABC News Company, and the ever-changing media world. As I approach my graduation date from XYZ Journalism School, I'm full of questions about the roles available in media. Your insights gained from your career in the industry, as well as your perspective on ABC News Company's five-year plan, were incredibly helpful. 

I was particularly struck by your ideas on long-form journalism, along with the help (and problems) that social media can provide investigative journalists. You've given me much to think about as I embark on my job search. Also, I appreciate your advice about my writing portfolio—it was so kind of you to really dig in and share your ideas on how to structure it. 

I look forward to staying in touch, and will let you know how my job search progresses. I hope you'll keep me in mind if any roles open up at ABC New Company, too. Thank you again for taking the time to meet today, and for your thoughtful notes on my portfolio. 


James Fitzpatrick Email Address Phone Number LinkedIn URL (optional)

Review this list of letters and email messages with examples of each, including appreciation letters, cover letters, job application letters, employee letters, reference and referral letters, thank-you letters, and more.

Use the samples as a starting point for your own letters, then customize your letters so they fit your personal and professional circumstances and reasons for writing. 

A business letter is professional correspondence. That means it follows a set format and a professional, formal tone. You'll use this format frequently throughout your job search, from cover letters to thank-you notes.  

Even when you have a job, you'll still need to write professional correspondence. This is a bit different from day-to-day emails regarding work-related issues and communications. In this kind of correspondence, you'll likely want to be a bit more formal and keep your language — and letter format — strictly professional. 

Informational Letters

Sometimes you'll want to correspond with people to let them know about a change in your life, such as a name changeor a new office location. Here are examples of how to share that you've changed your name with colleagues and co-workers: 

Job Applicant Letters From an Employer

If you're involved in hiring, you'll have to correspond with job applicants. Sometimes this will be with good news, such as scheduling an interview or making a job offer. Other correspondence may require sharing less positive news. 

Job Interview Letters for Job Seekers

As well as sending a thank-you note after an interview, you may also need to send a follow-up letter to find out if the employer is close to making a hiring decision. Or, if you miss the interview entirely, you'll need to send an apology.  

It's great news, of course, to get a job offer. But in some situations, you may actually decide to reject the job. Or, you may want to make a counter offer. Review these letters to see the best way to respond to a job offer, whether you're taking the job, declining it, or want to try to adjust the compensation package. 

Job Search and Networking Letters

The job search process is full of moments when you'll need to send a letter. You may want, for instance, to reach out to your network for help making connections. And, of course, as you apply for roles, you'll need to write application or cover letters to accompany your resume. 

Recommendation and Referral Letters

Both job applicants and people applying for admission in college or graduate school may find themselves in need of a recommendation or reference letter. These letters, which may be from teachers, work supervisors, colleagues, or personal connections, provide insight into an applicant's experience, character, and personality traits. If you haven't written this kind of letter before, take a look at samples to see what information to include. 

Resignation and Retirement Letters

You can share news of a new position, or your retirement, through a letter. You may want to send one note to colleagues, and a different one to clients. 

Thank-You, Appreciation, and Congratulation Letters

If someone helps you during your job search or with a big on-the-job project, it's thoughtful to acknowledge this favor in a thank-you letter. You can also use letters to send your congratulations to colleagues as they have major accomplishments, like landing a deal or getting promoted. 

Review these  guidelines for writing letters and email messages  that will get read before you start your letter.

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What is Letter Writing? Layouts, Types

What is Letter?

A letter is a written communication that contains a message to be sent to the recipient. Different types of letters have different formats, layouts and requirements. In a business organisation, letters play an important role to facilitate effective communication.

Letters used in organisations are known as formal letters or business letters because such letters are written to convey important information or to document any event or a decision, etc.

Table of Content

Letter Writing

Letter writing involves the usage of proper formats, layouts and accurate language. While writing a business letter, it is best to stick to a structured layout so that the letter is easy to read and appears professional. Appropriate use of salutation, correct spelling and grammar, and the tone used make the business letter look impressive to the readers.

The various elements in the layout of a business letter include:

Letter Layouts

A business letter, as discussed above, needs to be typed in a particular manner that is conventionally determined. The conventional system is followed to avoid confusion and waste of time as the business world is used to a particular format. The different layouts are as follows:

Full block format

Modified block format.

This is a very popular format and is widely used. This is what we refer to as the left-aligned letter. All parts of the letter are left-aligned except the date which may be right-aligned, the name of the company that is centre-aligned and the address of the company that may be either at the centre along with the name or near the right-hand margin.

Since every part is left-aligned, no typing adjustments are required, and hence this format helps to save time. The most basic layout of business letters is the full-block style wherein all the elements are aligned on the left-hand margin except the heading that is usually centred.

This format is similar to the full-block format, although some parts are in the full indent (to start a line of text or position the line or text further from the margin than the main part of the text) format. This is also a widely-used format of letter writing, especially in government offices.

This letter format also is a time saver. No comma marks are used after the salutation or the subscription.

Types of Letters

There are broadly two types of letters, which are formal and informal. Formal letters are written for formal purposes; whereas, informal letters are personal letters written to family, friends or relatives. There is no concrete reason of writing an informal letter and the tone used for writing an informal letter can be casual; whereas, formal letters are written in a formal tone and structure.

In organisations, business letters are formal letters. Business letters are written for the fulfilment of several purposes. The purpose may be to enquire about a product to know its price and quality, availability, etc. This purpose is served if you write a letter of enquiry to the supplier.

After receiving your letter, the supplier may send you details about the product as per your requirement. A business letter is quite different from other kinds of letters that we read or write in terms of content, format and other features.

Business letters are written to meet several organisational objectives such as negotiating with creditors, enquiring about a product, sending out quotations to clients, writing complaints, etc. A single business letter cannot be used to have all types of information exchange within an organisation. Therefore, based on the purpose of communication, business letters are categorised into different types, as shown in Figure.

Let us discuss these types of letters in detail:

Business enquiry letters

Quotation letters, order letters, complaint letters, recovery letters, consumer grievance letters, persuasive and denial letters.

Buyers generally prefer to enquire about the details of the products/services that they want to buy. This information could be related to the quality, price, mode of delivery and payment, etc. They may also request a sample. When organisations (buyers) write letters to sellers in an attempt to gain one or more of the above information, the business correspondence is known as an enquiry letter.

Once the organisation receives a letter of enquiry from a prospective buyer, the seller provides the relevant information by replying to the enquiry letter. This letter is referred to as a quotation, which is drafted keeping in view the information asked for, such as price list, mode of payment, discount offered, etc. The seller should reply to the inquiries carefully and promptly.

The next step in the procedure is that the prospective buyer considers the reply to his/her enquiry letter and may decide to place an order with the seller who is meeting the terms and conditions as desired by the buyer. This letter is called an order letter, which is written by the buyer to the seller giving the order to purchase the products.

After receiving the products, if the buyer is not satisfied with the quality or make of the product, he/she may address the seller through a complaint letter. It is generally written by the buyer in case he/she receives defective/damaged goods, an incorrect quantity of goods or substandard goods. The letter can also be written directly to the transit authority in case the products are damaged during transit.

Thus, a complaint letter is a business correspondence that draws the attention of the supplier to the supply of defective or damaged goods.

Certain points to be considered while writing a complaint letter are as follows:

Business correspondence written by the seller of products to buyers with regards to the collection of dues is referred to as a recovery letter. The objective of a recovery letter is to get payments cleared without annoying the buyer.

The letter should accurately and politely give details of the amount of arrears. The most important point to consider is that the language used in the recovery letter should be such that the buyer does not feel offended or mistrusted and future deals are not adversely affected.

Such letters talk about grievances that represent the concerns of consumers about the products or services of a company. They specify the reasons of consumer’s dissatisfaction or disgruntlement.

The aim of these letters is to bring the focus of the company’s official to deceptive and fraudulent business practices. This is the first step of seeking redressal in a legal manner by consumers. The letter format is same as studied in the complaint letter.

Persuasive letters are formal letters written to persuade or request an organisation or bank for time advancements or money advancements. These written documents help in convincing an organisation, bank or person to accept the author’s issue, perspective or interest.


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Learn the Types of Writing: Expository, Descriptive, Persuasive, and Narrative

Catherine Traffis

Whether you write essays, business materials, fiction, articles, letters, or even just notes in your journal, your writing will be at its best if you stay focused on your purpose. While there are many reasons why you might be putting pen to paper or tapping away on the keyboard, there are really only four main types of writing : expository, descriptive, persuasive, and narrative .

Each of these four writing genres has a distinct aim, and they all require different types of writing skills . You may also have heard them referred to in an academic setting as modes of discourse or rhetorical modes . Institutions of higher learning teach nine traditional rhetorical modes, but the majority of pieces we are called upon to write will have one of these four main purposes.

Here’s a tip: You don’t have to guess whether you’re using certain words correctly or breaking  grammar rules in your writing. Just  copy and paste your writing  into our Grammar Checker and get instant feedback on whether your sentences have misspellings, punctuation errors, or any structural mistakes.

Expository Writing

The word expository contains the word expose , so the reason expository is an apt descriptor for this type of writing is that it exposes, or sets forth, facts. It is probably the most common writing genre you will come across throughout your day. In an expository piece, a topic will be introduced and laid out in a logical order without reference to the author’s personal opinions.

Expository writing can be found in:

Textbooks Journalism (except for opinion and editorial articles) Business writing Technical writing Essays Instructions

All of these kinds of writing are expository because they aim to explain and inform.

The municipal government of Happyville unanimously approved the construction of sixty-two miles of bike trails in 2017. Made possible by a new tax levy, the bike trails are expected to help the city reach its sustainability and clean air goals while reducing traffic and congestion. Eighteen trailheads with restrooms and picnic areas have been planned at a variety of access points. The city expects construction to be complete in April 2021.

Because this paragraph supplies the reader with facts and figures about its topic, the new bike trails, without offering the author’s opinion on it, it is expository.

Descriptive Writing

The aim of descriptive writing is to help the reader visualize, in detail, a character, event, place, or all of these things at once. The author might describe the scene in terms of all five senses. Descriptive writing allows the writer a great deal more artistic freedom than expository writing does.

Descriptive writing can be found in:

Fiction Poetry Advertising Journal and diary writing

The children pedaled leisurely down the Happyville Bike Trail, their giggles and whoops reverberating through the warm spring air. Sweet-scented wildflowers brought an array of color to the gently undulating landscape, tempting the children to dismount now and then so they could lay down in the springy, soft grass.

Through description, this passage paints a vivid picture of a scene on the new bike trail.

Persuasive Writing

The aim of persuasive writing, or argumentation, is to influence the reader to assume the author’s point of view. The author will express personal opinions in the piece and arm him- or herself with evidence so that the reader will agree with him or her.

Persuasive writing can be found in:

Advertising Opinion and editorial pieces Reviews Job applications

The bike trail is the glittering gem of Happyville’s new infrastructure. It winds through sixty-two miles of lush landscape, dotted by clean and convenient facilities. If you haven’t experienced the Happyville Bike Trail yet, ditch your car and head outside! Could life in Happyville get any more idyllic?

A number of statements in this paragraph are opinion rather than fact: that the bike trail is a glittering gem, that the facilities are clean and convenient, and that life in Happyville is idyllic. Clearly, the author’s aim here is to use these depictions to persuade readers to use the bike trail.

Narrative Writing

The purpose of narrative writing is to tell a story, whether that story is real or imaginary. Pieces in a narrative style will have characters, and through the narrative, the reader learns what happens to them. Narrative writing can also include dialogue.

Narrative writing can be found in:

All types of fiction (e.g., novels, short stories, novellas) Poetry Biographies Human interest stories Anecdotes

As I cycled down the trail, I heard children giggling and whooping just around the bend. I crested a small hill and coasted down the curving path until I found the source of the noise. Three little girls sat in the grass by a big oak tree. They were startled to see me, and I smiled kindly to put them at ease.

“Whatcha doing?” I asked.

“Nothing,” they chirped in unison.

In this passage, the author sets the scene on the bike trail from his or her own point of view (which is referred to as narrating in the first person ). Using both description and dialogue, the story that takes place is laid out in chronological order.

Understanding Your Purpose Empowers Your Writing

Simply puzzling out which of these four types of writing best suits your purpose and adhering to it can help you write more efficiently and effectively.

To summarize:

three types of letter writing

How to Teach Letter Writing

Last Updated: February 13, 2023 References

This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. This article has been viewed 62,156 times. Learn more...

Letter writing is an important communication skill that can be taught to children and adults alike. Letters serve many personal and professional purposes, enabling people to communicate while improving their social and handwriting skills. [1] X Trustworthy Source Reading Rockets Online resource supported by PBS providing research-based strategies for assisting children to become confident readers Go to source While teaching letter writing can seem like a challenging task, by evaluating your students' skills, teaching them the basic foundational elements, and providing opportunities for practice, you can help your students successfully master the art of letter writing.

Evaluating Your Students' Skills

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Teaching the Basics of Letter Writing

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Helping with Letter Writing Practice

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Letter Writing Format, Types & Tips For Exams

Letter writing format, types & tips – Exchanging letters through posts has taken a back seat with the advent of modern technology, but the style of communicating through letters still persists in the form of emails. 

Moreover, letter writing is an important part of various competitive exams as well. Candidates in examinations such as SSC exam, Bank exam, RRB exam, or other Government exams are asked to write a letter in the descriptive papers to assess their writing skills. 

Candidates appearing for any of the above-mentioned examinations can check the links given below for detailed information:

To help candidates score full marks in the descriptive papers of a particular examination, this article will explore the types of letter writing, the format of letter writing and a few tips to write quality letters in the examination.

Government Exam 2023

Letter Writing In Competitive Exams

Letter writing is an intricate task as it demands meticulous attention. Nevertheless, candidates can fetch good marks if they are careful about what is being written. 

From the examiner’s point of view, the goal of letter writing is the analysis of the writing skills of candidates, but from the candidate’s perspective, the aim of letter writing should be –

Each letter that is written can have different objectives, depending on its type. So, first let us understand the types of letter writing.

Types Of Letter Writing

Letter writing can be classified into two types:

Formal Letters

Candidates in the examination can be asked to write a 150- 200 word letter on either type mentioned above. Let us understand both the types of letters in detail.

Informal Letter

Informal letters are also known as personal letters. Such types of letters are usually written to relatives, family, friends, or acquaintances. These letters may or may not have a concrete reason for writing. The aim of writing informal letters is to create a personal memoir. It need not adhere to any formalities or follow any set pattern.

The letters that follow a certain formality and set pattern are formal letters. Such letters are precise, directly addressing the concerned issue and are kept strictly professional in nature. Formal letters are short and to the point. A variety of letters that fall within the category of formal letters are –

Candidates preparing for any competitive examination can check the Previous Years Question Papers of various exams to understand the types of questions asked in the exam. 

Online Quiz 2023

Letter Writing Format

In general, everyone needs to be aware of the format of letter writing, more so candidates appearing for examinations. A letter is composed of different elements that change depending upon its nature. The format for both the types of letters is given below.

Letter writing format of Formal Letter  

A formal letter must adhere to the prescribed format. The letter writing format of a formal letter is as mentioned below:

Candidates writing formal letters in the exam must remember the following pointers.

Letter writing format of Informal Letters

Candidates writing informal letters need to follow the below-mentioned format.

Important pointers of Informal letter

Important Tips For Good Letter Writing

Candidates appearing for competitive exams are encouraged to follow the below-mentioned tips to write a good letter in the examination and fetch good marks.

Candidates aspiring to appear for any of the competitive exams can check the following links:

Frequently Asked Question – Letter Writing Format For Competitive Exams

Q.1. what are the various types of letters, q.2. what are formal letters, q.3. what are the types of formal letter, q.4. what are the informal letters, q 5. how a formal letter is written.

Ans. A formal letter must adhere to the prescribed format. It must include the following:

These are very good guides and pointers towards writing a good letter. very helpful.

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three types of letter writing

An Introduction to Letter Writing

three types of letter writing

Letter writing can be fun, help children learn to compose written text, and provide handwriting practice — and letters are valuable keepsakes. This article contains activities to help children ages 5–9 put pen to paper and make someone's day with a handwritten letter.

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Letter writing is an essential skill. Despite the prevalence of emails and text messages, everyone has to write letters at some point. Letters of complaint, job applications, thank you letters, letters requesting changes or making suggestions — the list goes on and on. Encouraging children to write letters from an early age will improve their communication, social and handwriting skills, and teach them what they need to know about writing and structuring letters.

Within schools

Letter writing can be included in a school's curriculum. Visits to museums or farms prompt thank you letters, for example contacting schools in other countries and exchanging letters links into geography. Writing imaginary letters to historical people can encourage understanding of a historical period or topic. Writing letters encourages good social skills, learning to say thank you and asking for information politely.

Letter writing has many purposes, including the following:

In this article:

What’s so special about receiving a handwritten letter?

Quite apart from curriculum requirements, being asked to write letters is a task that will appeal to children. The sheer fun of sending and receiving letters appeals to every child. There is something special about putting letters into the post box and then having letters delivered by the postman… the brightly colored stamps, seeing your name on the envelope and knowing that inside is a long awaited letter from a friend or member of the family. It shows someone cares and has taken the time to sit down and think about you.

Handwritten letters have a charm of their own. You can take time to think about what you want to say. You can keep letters to read again and again. You can admire the handwriting; share dreams and thoughts. Responding by letter is very different to the immediacy of a text message or an email.

Back to Top

Activity 1: Warming up to letter writting

Use the above themes to encourage the children to discuss letter-writing. Ask the children to put their hands up if they have ever received a personal letter. Ask for one or more volunteers to talk about how they felt to receive the letter. Here are some initial questions that may help:

And some questions for whole class or group discussions:

Ask the class to interview each other to find out each individual's experiences of writing and sending letters. This can be recorded in a chart.

Activity 2: Introducing letter writing

Collect a supply of different types of letters — both formal and informal. Ask the children to sort them out into two groups. Which were written to friends? Which are formal letters from businesses? Which features or characteristics distinguish formal from informal?

Having done that ask the children to look for differences between the two groups. This allows a discussion to take place about the different types of letter. Draw up a chart for each group covering:

This will allow the children to find out for themselves the differences between formal and informal letters.

This could be followed by a discussion of the type of letters the children or their families write. How many occasions can they think of which would deserve a letter to be written? For example:

In each case the children should decide what type of letter would be most appropriate in each case — formal or informal? Draw up a chart for each group.

Activity 3: Formal letters

These are sometimes known as business letters. They are written in a strictly formal style. Such letters are always written on an A4 (8" x 11") sheet of paper. They can be folded three times so that the address to which the letter is being sent can appear in the window of a business envelope. The layout is always the same.

Typical layout of a formal letter

Typical layout of a formal letter

Activity 4: Informal letters

These are letters to friends and relations, or people you know well. Structure:

Typical layout of an informal letter

Sample Informal Letter

Tips for writing good letters

Activity 5: Letter of inquiry and letters providing information

Suitable for school, children ages 7-9

These are formal letters and messages need to be precise and detailed, covering all the required information. Two types of letters can be undertaken — a letter requesting information; and a reply providing it.

Out in the Milky Way, there is an alien curious about Earth. He writes a letter asking for information about liquids and gases. These do not exist on his planet and he finds it hard to understand what they are.

Write a letter explaining what liquids and gases are. How do they work? What examples could be included? What would be confusing about them? This could link to your science curriculum and could act as a revision exercise giving an opportunity for a discussion about gases and liquids.

The following day, give the children a thank you letter from the alien!

You could link up with another class in the school. One class could write letters of inquiry. These would be delivered to the second class for answering.

Activity 6: Thank you letters

Suitable for school, children ages 5-7 and 7-9

Thank you letters are very important and can be used in lots of ways: thanking organisations for helping, thanking people for helping you, thanking someone for a lovely time. They make a good follow up exercise after receiving presents or going on a visit.

Your class has just been out on a school visit to a farm. Write a thank you letter to the farmer. You will need to say thank you and how much you enjoyed the visit. Give some examples of what you enjoyed best about the day? Was it feeding the lambs? Pond dipping? Seeing the young animals?

Activity 7: Letters of invitation

Everyone likes receiving invitations. Receiving a hand written letter asking you to a party or a special event makes you feel very special.

Discuss what type of event might create a need to write letters of invitation. There are plenty of examples — birthday parties, Christmas parties, a visit to a beach with friends; going out to a farm or to the cinema, a wedding or when a new baby is christened; or simply inviting a friend to stay overnight at your house.

Choose a special event and write a letter inviting a friend. What do you need to include in the letter so that they have all the necessary information? You need to be clear on the date and the time, as well as the location. Your friend would be very upset if he or she went to the wrong place. Does he or she need to bring anything with them? Does he or she need to be collected at a set time? Will outdoor clothing be needed if the weather is bad? How will your friend reach the location of the event? Should a parent bring them or will you provide transport?

Remember to ask them to reply saying yes or no. Give a date by which you must have their reply. This is important if food and drink are being provided, or if you need to know exactly how many people are coming.

Activity 8: Letters of complaint

Suitable for school or home, children ages 5-7 and 7-9

When might a letter of complaint be sent? It might be when someone has done something wrong. Sometimes people write letters to organisations or the newspapers to complain about litter or poor service.

Just imagine what Mr. Bear must have been thinking at the end of the story of Goldilocks and the Three Bears. A naughty girl had broken into his home, eaten his porridge; broken a chair and then gone to sleep on his child's bed. Then she had run away without even saying sorry when the bears came back.

Write a letter of complaint from Mr. Bear to the parents of Goldilocks. What would he say? He would need to get his complaint across very strongly. There would be a list of Goldilocks' misdeeds. He would ask for an apology. Would he ask for payment for the broken chair? Would he ask for action to be taken against Goldilocks? Discuss the various possibilities with the children. What might he ask? Would it be a formal or informal letter?

Activity 9: Letters to Santa

Every year children write letters to Santa Claus, asking for special toys at Christmas time. But how many children think about Santa Claus himself? What is his life like? What are the problems of living amid all that snow and ice?

This is an exercise that could involve two classes within a school. Both classes should prepare for the task by listening to some unusual letters. J R Tolkein wrote a lovely book entitled Letters from Father Christmas. Every December a letter would appear telling wonderful tales of life at the North Pole — how the reindeer got loose and scattered presents all over the place; how the accident-prone Polar Bear climbed the North Pole and fell through the roof of Santa Claus's house.

Children in the younger class should write letters to Santa. They should ask about life at the North Pole. What do they think it is like? What sort of characters live there? How does Santa Claus occupy his time for the rest of the year? Consider how they would feel living in a land of snow and ice all year round? Would they want a holiday somewhere warmer?

Once the letters are written, gather them up and take them to an older group of children. Give each child a letter and ask them to write a reply. This would give them the opportunity to use their imagination and create imaginative responses, possibly little stories about life at the North Pole. They could also add in their own ideas. But care should be taken to make sure that all the questions in the original letters are answered.

Finally, take the answers back to the original class for reading and discussing.

Activity 10: Letters to newspapers and magazines

These are letters that aim to pass on an opinion or a message. Examples can be easily obtained from local newspapers or from children's magazines such as DK Find Out or Aquila. They are written slightly differently to normal letters and are always addressed Dear Sir, or Dear — (name of magazine).

These are letters that are directed at a wide audience — anyone who happens to read it. The sender never gets a direct letter back through the post. Sometimes people are so interested in a letter, which has appeared in a magazine that they want to express their opinions. So they then write a letter to the magazine giving their comments.

So what might go into a letter to a newspaper or magazine? It might be a request — could you provide more stories about skate boarding, or nature? It might be a way of thanking people for providing help. Sometimes letters to local newspapers are used to thank people who helped find a lost dog or help after an accident; but who did not leave their names. By writing to the paper, the sender hopes that the message will reach the people concerned. Sometimes such letters are used to express opinions such as on climate change, treatment of animals, poor services, not enough buses, and human rights.

Letters of this kind need to be very precise. Arguments should be clearly made. Requests for action should be clearly indicated. From reading the letter, everyone should know exactly what the sender is asking.

A major issue is recycling and energy conservation. Everyone is trying to reduce the amount of energy we use. Look at all the reasons why energy conservation is so important. Then, write a letter to a paper or magazine saying why you believe we should avoid wasting energy. Give examples of how energy can be saved? What measures should we take in our homes or schools? Could anything more be done?

My Child magazine. (2007). Letter Writing Resource Pack. London, U.K. Author. Retrieved February 26, 2008, from http://www.mychild.co.uk/docs/walw/Letter_writing_Resource_Pack.pdf.

Related Topics

Quite helpful

This is quite helpful for students.

Teaching my third grade students tomorrow found it very helpful specialy the activities.Thanks.

Very helpful

this helped me understand an informational letter

Great basic format. It is a strong foundation to start. The layout gives a structure that students can use as a template.

Some useful ideas, but I'm concerned that the layout of the formal letter is incorrect - the date should be underneath the address on the top right of the page, and a letter beginning Dear Sir/Madam should end in Yours faithfully, not Yours sincerely! Sorry for pointing it out, but I hope it helps!

this is really helpful. thanks

It is very helpful for our students, but I think we need more examples and also how could these letters be evaluated in class.

really wonderful activities are suggested to improve letter writing.

I'm teaching my 7 year old daughter the art of personal letter writing. I found this information very useful! Thank You!!


You can give more topics for kids to write at home

I don't think you should write your name in the top right hand corner of the letter regardless of whether it is formal or informal. You should only write your address and the date there but not your name. Am I wrong?

Yes. You're right.

very useful site

This is quite useful but needs more examples

Thank you this was very helpful! Teaching this to my third graders tomorrow!

A great read as I am looking for various language to use in writing thank-you notes to parents for Christmas gifts. Our whole sharing month in December revolved around distinguishing between a need and a want. The thank-you with a purpose will be awesome as an example of an informal thank-you letter. As a follow up, we will write a formal thank-you to our parent council for their efforts in generating funds for our school. (Christmas raffle baskets with a theme)

quite helpful

These came in handy as I prepare mu pupils to write letters. Thanks a million for this information.

I had my ELLs create an invitation using your lesson. After choosing the event, we brainstormed together, using a concept map, what would need to be included. Then I made like a story map for them to fill in with the required info. For my lower ELLs, I used frames: Please come to my ____ on ____ at ____. They referenced the vocabulary we brainstormed and that I had written on a chart. After drafting, we did peer edits, from a specific check list, and revised and edited for specific errors based on peer edit. It went really well and studets enjoyed decorating their invitations as well!

Two books for children i have found very useful are Dear Greenpeace ( Walker Books) and The Jolly Postman or other peoples letters ( Puffin Books) there amazing for this topic for ks1

this is quite helpful for students..

I LOVE the letters to santa lesson! I am student teaching and third grade right now and trying to figure out how to pull this off. For example, should they write the letters to Santa or should they answer the letters. I am pretty sure a lot of them believe in Santa still...Anyway, love this idea and will use it in the future if not this year!

i am looking for a decent and friendly handwriting scheme/style to use from Reception through to Year 6. Currently we have Berol and it doesn't seem to be favoured by many. desperate for some feedback and guidance

I'm a 3rd grade teacher and have done this activity for many years. Teaching in a K-5 school, I've teamed with a 5th grade teacher to answer the letters. I've done it 2 ways: 1) the students write to Santa asking for something, but they have to PERSUADE Santa that they deserve the present they are asking for (use evidence of what you did to earn the present. 2) My students are "buddies" to a class of Kinders. They ask their buddies what to name a present they would like. The 3rd grader asks the buddy about their behavior/good deeds, etc, then writes the letter on behalf of the buddy (and reads it aloud along with the response.) The 5th graders writing the responses are instructed to respond to the letters as one of Santa's elves. They make up a name (Snowflake, Jiggly, Dreamboat, etc, so 3rd grader doesn't know that a 5th grader is writing) and then commend the writer for their hard work/good deeds BUT they cannot guarantee a present. The 5th grade teacher encourages them to make up contingencies (that's a popular request, we're running low on stock, I'm not sure we have that yet, etc) so that the writers' evidence/behavior is acknowledged, but 3rd's aren't set up for disappointment. The letters are delivered by a mysterious knock, with a plain envelope laying in front of the door, but no delivery person in sight. Jewish students write letters to their parents requesting Hanukkah gifts, using the same evidence criteria. I've done this project 15+ years, and every year this project is a big hit, as students read and re-read their responses to their classmates. (Third graders also become proofreaders when they find writing mistakes by the elves. I respond that the elves need to have more writing lessons.)

Thank you for the awesome resource..

teaching this unit tomorrow, this was helpful

letters are important, a skill sadly lacking these days

What about 'grading' a thank you letter?

Its better to include more examples of types of letters.

I teach English Lnguage Learners and they will love this unit. A good (and funny) book to use with this unit is "I Wanna Iguana" by Karen Kaufman Orloff. Thanks!

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Letter Writing | Letter Writing Types, How To Write?, Letter Writing Tips

February 9, 2023 by Prasanna

Letter Writing: Letter writing is a skill to write a message in written or in a text format. Some letters are written through mails and some printed via papers. These letters can be formal or informal and they are sent via post or emails to the recipients.

The formal letters are usually exchanged between two parties who are connected through an organisation. For example, a confidential letter sent to the employee by the manager of the company. An appointment letter sent to the candidate hired for a designation for a job by the employer. These letters have their own format of writing.

The informal letters are the casual letters written to a friend, family members, or addressing some personal members. These letters sometimes do not follow a format or structure as it is a non-official letter.

In this article, we will see different types of letter writing, formal and informal letter writing, different topics of letter writing along with samples.

Types of Letter Writing

There could be a number of letter writing depending on the situation or demand. Here are the types which are commonly used:

Formal Letter Writing

These letters follow a format or a template to write a letter. Some letters are self-declared and some are provided by the organisations in a particular format. The letter should sound professional and directly addressed to the concerned person. The content of the letter will be subjected to the concerned issues. Letters such as offer letter, appointment letter, employment letter, business letter, etc. come under this category.

Informal Letter Writing

The letters which are addressed to someone personally are the informal letters. They do not have a designated format or a pattern set by anyone. People, especially friends, relatives and families write informal letters mentioning their personal details to each other. They sometimes send letters by post and sometimes by emails.

Samples of Letter Writing

The letter writing sample is given here in this article topic wise. If you want to write a letter whether it is a formal letter or an informal letter, you can see the samples here and follow the pattern.

With the help of samples, you will get the idea of how to write a letter, how to start it and where to end it, what should be the subject line, where to mention address and dates, etc.

Topics of Letter Writing

There could be many reasons or topics to write a letter to an individual or a group of people.

Some of the reasons are

Letter Writing Types

Tips for Letter Writing

Sample Letters

FAQ’s on Letter Writing

Question 1. How to write a letter?

Answer: To write a letter we should know first whether it is a formal or informal letter. Then write the subject of the letter. The body of the letter should be accurate and up to the point. Write the name and address of the recipient. Close the letter politely. At last mention your name.

Question 2. What are the types of letter writing?

Answer: There are basically three types of letter writing. Formal, Informal and semi-formal.

Question 3. What is a formal letter writing?

Answer: These letters follow a format or a template to write a letter. Some letters are self-declared and some are provided by the organisations in a particular format. The letter should sound professional and directly addressed to the concerned person. The content of the letter will be subjected to the concerned issues. Letters such as offer letter, appointment letter, employment letter, business letter, etc. come under this category.

Question 4. What is informal letter writing?

Answer: The letters which are addressed to someone personally are the informal letters. They do not have a designated format or a pattern set by anyone. People, especially friends, relatives and families write informal letters mentioning their personal details to each other.

Types of Letter Format

As mentioned above different types of letter writing follow certain formats which have been established over the years. Letter formats are applicable by and large to formal type of letters . Informal letters do not require a certain pattern of writing and can be written in number of ways. But for guidance purposes we have included few varieties of informal ways of writing which can be termed as sorts of informal formats. These formats makes the letter writing process a convenient one.

As a general rule most letters follow:

Full Block Style

Formal Letters Format

Formal letter writing format is inclusive of the Four mentioned below:

Full block style is a letter format characterised by the below shown


Modified block style, modified semi block style.

Informal Letters Format – When Letters do not follow any particular format while writing is called Informal Letters Format. So can it be considered that letters have either a Formal or Informal structure? Yes and No. Yes, because most of the letters are written with one or the other style in mind.  No, because some letters can be written with partial observance of formal or informal styles. For example, an Address Change Letter is basically a Formal letter, however when it is written to a friend it becomes an informal letter as the motive of the letter doesn’t require a style to be followed before it is written. Differentiating features can be that informal letters are personal in nature and length of the letter varies as per the information.

Informal letter writing Formats

Informal Letter Writing Format 1

Informal Letter Writing Format 2

Letters Types

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three types of letter writing

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Grammar Clinic: Summary of the 3 Types of Letters {Formal, Informal and Semi-Formal Letter}

Letter Writing

Types of Letters – Formal, Semi-formal and Informal

You can find four basic elements in both formal and informal letters: a salutation, an introduction, body text and a conclusion with signature.

The salutation is also known as the greeting. Formal letters often begin with Dear Sir/Madam. If you know the name of the person you are writing to, use it instead of the impersonal Sir/Madam.

In formal and semi-formal letters, it is common to put a colon after Dear X. In informal letters you can put a comma or nothing at all.


The introduction doesn’t have to be particularly long. Explain in one or two sentences the reason for your writing. That’s enough.

This is where you have to outline the information you need to communicate. Be concise but don’t forget to provide all the necessary information. In formal and semi-formal letters, you should also include a formal conclusion. Examples are given below.

Thank you for your time. I look forward to hearing from you.

Thank you for your help and consideration.

Closing and signature

Yours sincerely is the most common closing used in formal and semi-formal letters. When the name of the addressee is not known the phrase Yours faithfully should be used. Note that in American English Yours faithfully is not normally used.

In informal letters other closings such as Regards or All the best can be used.

Leave some space for your signature and then print or write your name underneath it

1. A note on letter writing

It is useful to distinguish between the three types of letter:

a. Formal (Official or Business)

Formal letter

b. Semi-formal (Personal, but the writers are not to on very close terms)

c. Informal (very personal; the writers are very well known to each other)

One of the most important differences between these three kinds of writing is the style of language you use. Discuss these examples:

Formal : I shall be going to Jos next month

Semi-Formal : I’ll be going to Jos next month

Informal : I’m off to Jos next month

Formal : Idioms are best avoided in formal letters. ‘I fully agree with your proposal.’

Semi-Formal : ‘What a great idea!’

Informal : ‘Cool!’ Your use of informal idioms very much depends on whom you are writing to. What is ‘cool’ for a classmate may be unsuitable for an older relative.

3. Vocabulary

Formal : His appointment was terminated

Semi-Formal : He was fired

Informal : He got the sack

Formal Letters : These have to be laid out properly.

Semi-Formal Letters : These should be laid out in the same way as the letters between Eddie and Taiwo.


The letters between Taiwo and Eddi are semi-formal letters. Find some examples of language use which are appropriate in a semi-formal letter but inappropriate in a formal letter.

Taiwo’s Letter

ad (line 1) ad or advert are both acceptable  informal versions of the word advertisement

my brother works in computers (line 10) it is an idiomatic way of saying ‘My brother works in the field of computers’.

every so often (line 15) is an idiomatic way of saying ‘occasionally or from time to time’ 

Eddie’s Letter

Thanks a lot (line 1) Informal English. The points about informal letters is that you can write them in a very much the same way as you might speak to a friend.

full of it (line 8) an idiom meaning ‘talking enthusiastically about it’ 

great (lines 1 and 18) as you can see, this is one of Eddie’s favourite adjectives. Again this is to be avoided in more formal contexts.

2. How to Write a Semi-formal Letter

In the examinations you have to take, marks are awarded for:

Content – what you say

Expression – the way you say it

Organisation – the way your organise your material (especially with regard to paragraphing)

Mechanical accuracy  – Marks are lost through inaccurate use of language!

Note these points about Mary’s Letter

1. The address and date

Notice the position and layout of the address. Here are some examples of the way dates should be written: 1st February, 2007  2nd May, 2006  3rd July, 2009  

2. The salutation

We usually start letters with Dear…. Note that in more affectionate forms: My dear Lizzy, the word dear does not start with capital letter (Compare Dear Elizabeth)

3. The body of the letter

The letter is laid out in well-organised paragraphs. There is an identation at the beginning of each paragraph. Remember, marks are awarded for sensible paragraphing.

4. The style of the letter

The language of the letter is semi-formal: it is very like ordinary speech, but a little more grammatical. The semi-formal features of the letter include the following. Can you find some examples in the letter?

5. Ending the letter

The last paragraph of a letter should ’round it off’ in a suitable way, and send greetings. The usual way of signing off is with the phrase Yours sincerely and your signature.

6. The signature

With semi-formal letter and informal letter, you just write your given name. You do not print your full name under the signature in semi-formal or informal letters – they know who you are!

Mary’s Letter


Summary of Letter Writing

Letters are marked according to the following criteria:

Content – Appropriacy and length: how far does the letter answer the question?

Organisation and Layout – Is the material properly organised in suitable paragraphs?

Expression – Marks are awarded for suitable register, including the level of formality, clarity and variety of sentence structure.

Mechanical accuracy – Grammar, punctuation and spelling mistakes are penalized.

The feature of each letter is summarised below

Formal Letter

1. Your address

Top right hand corner, properly punctuated with full stops and commas

2. Addressee

The name (where known), position and address of the addressee, ranged left, again, full punctuated

Below your address, you may follow this style: 1st March, 2010 or 1 March 2010.

4. Salutation

Dear Mr/Mrs (name), if known. If the name and gender of the person are not known, begin with Dear Sir or Madam.

5. Subject of the Letter

This goes beneath the salutation and should be underlined.

6. Body of the letter

Paragraphs should be indented. The style should be appropriate for formal letters.

7. Complimentary Close

This goes at the bottom of the letter. Yours faithfully is always acceptable. If the name of the person you are writing to is personally known to you, Yours Sincerely may be appropriate. Always write your name clearly beneath your signature.

Semi Formal Letter

Do NOT include the name, position and address of the addressee

Below your address, you may follow either style as of formal letters

Depending on the relationship, any of the following might be appropriate: Dear Mr/Dr/Mrs (name), Dear (first name)

5. Subject of the letter

Paragraphs should be indented. The style should be appropriate for semi-formal letters.

This goes at the bottom of the letter.  Yours sincerely is always acceptable, followed by your name.

Informal Letter

Depending on the circumstances and relationship,  Dear (first name/nickname) is appropriate

Paragraphs should be indented. The style should be appropriate: use colloquial language, abbreviations, jokes etc

This goes at the bottom of the letter.  Yours sincerely is always acceptable, followed by your name or nickname. Variations are possible for very close relationships e.g.  Your friend, Your sister, Lots of love, etc.

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  3. A How does a letter work

  4. Write A Letter

  5. LETTER WRITING and its types @The English Morning#TEM

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  1. How to Write a Letter: Step-By-Step Guide With Tips

    There are different types of letters that are appropriate for this format. Some include: Handwritten letters Emailed letters Typed social media messages However, for business contacts or people you don't know well, a typed formal letter is almost always the most appropriate choice.

  2. Letter Writing

    The most common purposes for writing either a formal or informal letter include academic letters, employment letters, reference letters, and personal letters. Types of letters. Academic Letters. Application letter: An application letter is similar to a cover letter. However, the sender is applying for admission to an academic program instead of ...

  3. How To Write a Letter (With Types and Example)

    Types of letters Letters are organized under two main categories: formal and informal. Formal letter Formal letters usually follow one of four formats: indented, full block, modified block and semi-block. Formal types of letters can include: Invitation Job or school application Acceptance letter Rejection letter Exit or resignation letter

  4. Letter Writing: Introduction, Types of Letter, Letter Writing Tips

    Official Letter: This type of letter is written to inform offices, branches, subordinates of official information. It usually relays official information like rules, regulations, procedures, events, or any other such information. Official letters are also formal in nature and follow certain structure and decorum.

  5. Writing the Basic Business Letter

    Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue ...

  6. Letter Writing

    Different Types of Letters Letters can be classified into two main types according to the purpose of the letter. Informal Letters, also known as Social Letters, include Friendly Letters and Notes of Invitations. Formal Letters, also known as Business Letters, include Letters of Application, Letters to Higher Authorities, and Letters to Newspapers.

  7. What Are Some Examples Of Different Types Of Letters?

    Letter writing falls into two categories, namely formal letter writing and informal letter writing. In formal correspondence, the language and format are formal, ceremonious and structured. People address a formal letter to authorities, dignitaries, colleagues and seniors, rather than to friends, family or personal contacts.

  8. Different Types of Letters With Samples

    Different Types of Letters With Samples Letter and email message examples, including appreciation, job application, employee, reference, thank-you letters, and more samples, with writing tips. Letter and email message examples, including appreciation, job application, employee, reference, thank-you letters, and more samples, with writing tips. Menu

  9. What is Letter Writing? Layouts, Types

    Letter Writing. Letter writing involves the usage of proper formats, layouts and accurate language. While writing a business letter, it is best to stick to a structured layout so that the letter is easy to read and appears professional. Appropriate use of salutation, correct spelling and grammar, and the tone used make the business letter look ...

  10. Learn 4 Types of Writing

    While there are many reasons why you might be putting pen to paper or tapping away on the keyboard, there are really only four main types of writing: expository, descriptive, persuasive, and narrative. Each of these four writing genres has a distinct aim, and they all require different types of writing skills.

  11. How to Teach Letter Writing: 10 Steps (with Pictures)

    1. Assign an initial letter writing exercise. To help you asses your students' skills and abilities, conduct an easy writing exercise. Take note of the tone and structure of their writing in the exercise, as well as the spelling and grammar, so that you can identify what your students will need to work on.

  12. Letter Writing, Format, Types of Letters, Tips, Examples

    Letter Writing Format: Letter Writing is a type of written message conveyed from one person to the other either written by hand or printed on paper.The art of letter writing has been through ages and is considered to be the traditional way of communicating one thoughts and it has taken a backseat due to the emergence of E-mails, SMS, and other means of communication have become the norm.

  13. 9 types of formal letters (plus when and how to write one ...

    Order letter: Order letters are for placing orders for new goods or services from a company. Acceptance letter: Acceptance letters are for confirming acceptance of a job, a resignation or an honour. Letter of complaint: This type of formal letter is to express dissatisfaction with goods or services.

  14. Letter Writing

    Types Of Letter Writing Letter writing can be classified into two types: Informal Letters Formal Letters Candidates in the examination can be asked to write a 150- 200 word letter on either type mentioned above. Let us understand both the types of letters in detail. Informal Letter Informal letters are also known as personal letters.

  15. An Introduction to Letter Writing

    Introduction. Letter writing is an essential skill. Despite the prevalence of emails and text messages, everyone has to write letters at some point. Letters of complaint, job applications, thank you letters, letters requesting changes or making suggestions — the list goes on and on. Encouraging children to write letters from an early age will ...

  16. Letter Writing Types, How To Write?, Letter Writing Tips

    Types of Letter Writing There could be a number of letter writing depending on the situation or demand. Here are the types which are commonly used: Complaint Letter Format ICAI Reprint Letter Apology Letter Cheque Book Request Letter Request Letter Permission Letter Bank Statement Letter Bank Verification Letter Official Letter Sponsorship Letter

  17. Letter (alphabet)

    A letter is a type of grapheme, which is a functional unit in a writing system: a letter (or group of letters) represents visually a phoneme (a unit of sound that can distinguish one word from another in a particular language).Letters are combined to form written words, just as phonemes are combined to form spoken words. A sequence of graphemes representing a phoneme is called a multigraph.

  18. Epistolary novel

    An epistolary novel is a novel written as a series of letters. The term is often extended to cover novels that intersperse documents of other kinds with the letters, most commonly diary entries and newspaper clippings, and sometimes considered to include novels composed of documents even if they don't include letters at all. More recently, epistolaries may include electronic documents such as ...

  19. Types of Letter Format

    As a general rule most letters follow: Formal Letters Format Full Block Style Semi-Block Style Modified Block Style Modified Semi-Block Style Informal Letters Formats Format 1 Format 2 Formal Letters Format Formal letter writing format is inclusive of the Four mentioned below: Full Block Style Semi-Block Style Modified Block Style

  20. 15 Types of Business Letters and the Purpose of Each

    Other types of cover letters include: Application letters Letters of intent Letters of interest Inquiry letters Query letters Motivation letters Transmittal letters Related: How To Format a Cover Letter (With Examples) 2. Letters of recommendation

  21. Grammar Clinic: Summary of the 3 types of letters

    Letter Writing Types of Letters - Formal, Semi-formal and Informal Letter Writing You can find four basic elements in both formal and informal letters: a salutation, an introduction, body text and a conclusion with signature. Salutation The salutation is also known as the greeting. Formal letters often begin with Dear Sir/Madam.

  22. Types of Formal Letters with Samples

    1 Suggested Videos. 2 Formal Letter Format. 3 Types of Formal Letters and Formal Letter Format. 3.1 A. Letter of Enquiry. 3.1.1 Sample. 3.2 Browse more Topics under Writing Formal Letters. 3.3 B. Order Letter. 3.3.1 Sample. 3.4 C. Letter of Complaint.

  23. Discovery and Biosynthetic Origin of Quinolizidomycins A and B, Two

    Quinolizidomycins A (1) and B (2), two unprecedented quinolizidine alkaloids featuring a tricyclic 6/6/5 ring system, were isolated from Streptomyces sp. KIB-1714. Their structures were assigned by detailed spectroscopic data analyses and X-ray diffraction. Stable isotope labeling experiments suggested that compounds 1 and 2 are derived from lysine, ribose 5-phosphate, and acetate units, which ...